Process
How it works
Getting started with MindGear takes three steps: request a consultation, plan your dispatch setup together, and start receiving load options that you approve. Here is what happens at each stage.
Getting started
Three steps from first contact to first load
Step 1: Request a consultation
Tell us about your truck, your lanes, and your goals using a short form. It takes a few minutes.
Step 2: Plan your dispatch setup
We talk through equipment, preferred lanes, home time, and rate expectations, and gather the documents brokers need.
Step 3: Start receiving load options
We search, screen, and negotiate. You approve each load, drive, and we handle broker communication and paperwork.
Before the consultation
What information should a carrier prepare?
Having these details ready makes the consultation specific to your operation. If you do not have everything yet, you can still request a consultation.
- USDOT and MC numbers
- Certificate of insurance (auto liability and cargo)
- W-9 for your business
- Factoring company details, if you use one
- Equipment type, trailer length, and maximum payload
- Preferred lanes and regions to avoid
- Home-time schedule
- Your cost per mile and minimum acceptable rate
What does a typical load cycle look like?
Once you are set up, each load follows the same pattern. You stay in control at the approval step.
Step 1: Plan
We review where your truck will be empty next and when you are available.
Step 2: Search and screen
We look for freight matching your equipment, lanes, and rate floor, and check broker details.
Step 3: Negotiate
We negotiate rate and accessorials with the broker.
Step 4: Approve
You get the full load details and decide. Nothing is booked without your approval.
Step 5: Book and confirm
We confirm the load, review the rate confirmation, and send you pickup details.
Step 6: Track and support
We handle check calls and appointment changes while you drive.
Step 7: Deliver and document
We collect the signed BOL and proof of delivery for invoicing or factoring.
Ready to talk through your operation?
Tell us about your truck, your lanes, and your goals. We will follow up to discuss how dispatch support could work for you.